Our privacy policy.
Graham Stephenson Kennedy LLP recognizes the importance of privacy and the sensitivity of personal information. As lawyers, we have a professional obligation to keep confidential all information we receive within a lawyer-client relationship. We comply with applicable legislation, including the Personal Information Protection and Electronic Documents Act ("PIPEDA").
Our Privacy Policy appears below. The policy outlines how we manage your personal information and safeguard your privacy.
What is Personal Information?
Personal information is defined by PIPEDA as "information about an identifiable individual, but does not include the name, title or business address or telephone number of an employee of an organization." PIPEDA also protects personal health information, defined broadly so as to include information with respect to a person's or deceased person's physical or mental health history.
Personal Information we collect
In order to provide legal services to our clients, we may collect such personal information as home address, telephone numbers, personal email address, personal bank account numbers, and other information incidental and necessary to providing legal services.
Our purposes for collecting Personal Information
If we did not collect and use your personal information, we could not provide you with legal services. Personal information is collected, used and disclosed for the following purposes:
to perform legal services, fulfill legal obligations and avoid conflict of interest situations;
to share personal information, whenever necessary or required by law, with third parties in connection with the performance of legal service to clients;
to administer accounts, issue invoices, and otherwise maintain commercial relations with clients, and business associates;
to develop and promote our services; and
for any other purpose to which a client consents.
Circumstances under which we may disclose Personal Information
We do not sell, trade, or disclose your personal information to any third party to enable them to market their products and services. For example, we do not provide our client mailing lists to other law firms.
Under certain circumstances, however, we may disclose personal information to:
a third party, when required or permitted to do so by law;
to engage a third party, when necessary, to collect outstanding fees and other amounts owing;
to your agent(s), or persons reasonably believed to be acting as such; and
any other party, in the event that your prior consent has been obtained.
Accuracy of Personal Information
We make every reasonable effort to ensure that our records of your personal information are at all times accurate. Any errors, omissions, or updates to your personal information may be amended by contacting our office.
Protection of Personal Information
We make every reasonable effort to ensure that the personal information of our clients is protected from unauthorized access and non-permitted disclosure. To better protect the confidentiality of all personal information, we strive to limit the quantity of printed material and store any and all sensitive information on our network database, protected by industry-standard firewall and password guarded systems. In addition, printed materials are kept in files in locking cabinets.
Access to Personal Information
Except under certain circumstances – the most obvious of which involves the unauthorized disclosure of another person's personal information – we will inform you of the existence, use, and disclosure of your personal information and will provide you access to that information. Access to personal information will be provided on the basis of written requests which should be addressed to GSK LLP Office Administration at the contact information which appears below.
Changes to this Privacy Policy
Since GSK LLP regularly reviews all of its policies and procedures, we may change our Privacy Policy from time to time.
Employment Inquiries
If you apply for an employment opportunity at our firm, we need to consider your personal information, as part of our review process. We normally retain information from candidates after a decision has been made, unless you ask us not to retain the information. If we offer you a job, which you accept, the information will be retained in accordance with our privacy procedures for employee records.
Our Website
Our website may contain links to other sites, which are not governed by this Privacy Policy.
On our website, like most other commercial websites, we may monitor traffic patterns, site usage and related site information in order to optimise our web service. We may provide aggregated information to third parties, but these statistics do not include any identifiable personal information.
Office Administration
if you have questions or concerns about matters related to our Privacy Policy or wish to access your personal information, contact the GSK LLP Office Administrator by email: admin@gsklawyers.com, or by using the other contact details available by clicking here.
Terms of Use and Consent
BY SUBMITTING PERSONAL INFORMATION TO GRAHAM STEPHENSON KENNEDY LLP, YOU AGREE THAT WE MAY COLLECT, USE AND DISCLOSE SUCH PERSONAL INFORMATION IN ACCORDANCE WITH THIS POLICY AND AS PERMITTED OR REQUIRED BY LAW.
Graham Stephenson Kennedy LLP is compliant with Canada’s Anti-Spam Legislation (CASL) and will never send a commercial electronic message (email) to anyone without their express consent which may be withdrawn at any time.